1. Cost of hardware (many times this is overlooked).
2. Cost of upgrading infrastructure such as cabling and internet cards in existing hardware.
3. Cost of back up – everyone forgets this – is it better to back up in the cloud or locally?
4. Cost of an outside professional analysis – many companies don’t get the proper help “before” they buy the software” and either buy the wrong software or perhaps miss some key areas.
5. Cost of database – the data has to be stored in a database – which one and do you own it?
6. Cost of software.
7. Cost of software maintenance (from vendor).
8. Average cost of an upgrade.
9. Cost of custom forms and reports (this is a big missing link). Get your reports organized and keep them to a minimum at first.
10. Cost of annual maintenance plan from the implementor.
11. Cost of initial implementation (ensure that the analysis is done so you can get an accurate estimate).
12. Average cost of change requests from your vendor.
13. Customizations – are any required?
14. Training room (do you need to use one off site).
15. Travel costs.
16. Any conferencing costs.
17. Remote access (how will your staff access the system from outside)..
18. The cost of your staff’s wages.
Help to Offset Costs:
1. Government grants to hire new staff.
2. Funding for the actual project.
3. Tax credits through special programs.